Ashington House Surgery

Access to medical records

All medical reports or SARs (Subject Access Request)  should be made in writing or emailed in please allow upto 30 days for completion.

Private Work Fees

Some services provided are not covered under our contract with the NHS and therefore attract charges. Examples include the following:

  • Medicals and forms for employment, sports and driving requirements (HGV, PSV etc)
  • Medical reports and examinations for insurance companies and employers
  • Insurance claim forms, Holiday, fit to fly
  • To whom it may concern letters
  • Forms, certificates and medicals (DVLA , Universal credit,  Adoption medical etc)
  • Patient requests, medical records, patient letter, University

Why is there a fee?

The fees charged are based on the British Medical Association (BMA) suggested scales and our Administration Team will be happy to advise you about them or you can view them here. Please note that fees are reviewed periodically.

If you have a form that you need completing or countersigning by a GP please read it carefully and complete and sign any sections required by you before bringing it to the surgery marked for the attention of the Administration Team. We ask that you allow up to 30 days for the process to be completed. Paperwork is released on receipt of payment which can be made by cash or cheque.

If you have any queries about a form you need completing or about paperwork you have handed in please email our administration team on

The practice is registered and complies with the Data Protection Act 2018 (DPA 2018). Any request for access to notes by a patient, patient’s representative or outside body will be dealt with in accordance with the Act. Please contact the Practice Manager for further information.

Date published: 10th October, 2014
Date last updated: 13th February, 2024